30th Anniversary of the Establishment of Diplomatic Relations between Japan and North Macedonia Guidelines to Apply for the Endorsement of Commemorative Events

　In order to make the 30th anniversary of the establishment of diplomatic relations between Japan and North Macedonia in 2024 a year for the further development of friendly relations between the two countries, we are calling for projects suitable for the celebration.
　In implementing the accredited events, the organizers will be entitled to use the title and official logo of "the 30th Anniversary of the Establishment of Diplomatic Relations between Japan-North Macedonia" in their public media (posters, pamphlets, websites, signboards, banners, etc.) for the respective events.
　The criteria for eligible events, privileges of endorsed events, application and endorsement process, notes, and where to send application documents and inquiries are listed below.

(1) Events and projects should contribute to the promotion of exchange, mutual understanding, and strengthening of cordial relations between Japan and North Macedonia in a wide range of areas, including economic, social, art, culture, academics, sports, and tourism. This includes the implementation of the social contribution projects conducted by private companies and promotion.
(2) In principle, the events should take place in Japan or North Macedonia until 31.12.2024.
(3) The event may not be accredited for any of the following;
　(a) Events offensive to public order and morals;
　(b) Events that violate or may violate Japanese or Macedonian laws and regulations;
　(c) Events that are carried out by a particular principle, political statement, or religion;
　(d) Events not pursued in the public interest;
　(e) Events for primarily profit-making purposes.

(1) Organizations wishing to obtain the accreditation for their events should submit the following documents to the Embassy of Japan in North Macedonia at least one month prior to the implementation of the events.
　(a) application form (Word)
　(b) Revenue and Expenditure Budget Statement (Excel)
　(c) Letter of Pledge (Word)
　(d) Documents that show the outline of the event (proposal, list of exhibited works (for exhibitions), contents (for films, plays), program, application guidelines (for art exhibition and competitions), etc.)
　(e) Documents that show the outline of the organization
　　- List of board of directors and executive officers
　　- Articles of Incorporation or other equivalent documents (rules, constitution, bylaws, act of endowment, etc.)
　　- History of the organization, business results, activities, etc.
　　- If the organizer and applicant are different, documents showing the relationship between them (contract, etc.) For government offices, diplomatic missions, consular offices, international organizations, local governments, and independent administrative agencies under the jurisdiction of the Ministry, submission of (a), (b), and (c) may be omitted.

(2) The application will be reviewed based on the application in accordance with (1) above. The Embassy of Japan in North Macedonia will then notify the organizer of the results. The official logo will be sent to the organizer after the approval of the event. The organizer then may use the official logo in the public media for the event after submitting the documents related to all the public media to be used to the Embassy of Japan in North Macedonia in advance and obtaining confirmation.

Upon completion of the event, the organizer should submit a project report (Word) addressed to the Embassy of Japan in North Macedonia. The contents of the submitted report may be used in the public relations materials of the Ministry of Foreign Affairs.

(1) Please be aware of the points below upon the submission of the application:
　(a) The application documents will not be returned.
　(b) If the documents submitted for the application are insufficient, the Embassy of Japan in North Macedonia may make inquiries or request for additional documents.
　(c) The application review may be rejected if the application be submitted just before the event is to be held, or there be significant deficiencies in the application documents.
　(d) The inquiries regarding the reviewing process will not be served.

(2) Please be aware of the points below for preparation and implementation of the event:
　(a) Even if the event is accredited, all responsibility for the implementation of the event rests with the organizer. The Embassy of Japan in North Macedonia will not assume any responsibility as a result of the event being accredited.
　(b) If the event is cancelled, or if the event plan is changed from what it was at the time of application, please notify Embassy of Japan in North Macedonia immediately.
　(c) Accreditation may be revoked if any of the following points apply:
　　- In case that the event has changed from the contents at the time of application but the organizer did not report it to the Embassy of Japan in North Macedonia promptly.
　　- In case that the details of the event which was not originally included in the application documents are later discovered, or that the project is changed from what it was at the time of application and falls under any of the categories in 1 (3).
　　- When the logo's aspect ratio, color, or design is changed. When the logo is used for any purpose other than the approved business.

5. Application and Inquiries

Embassy of Japan in North Macedonia
Address: Filip Vtori Makedonski 3, Soravia Center, floor 6, 1000 Skopje, North Macedonia
Phone number: +389-2-3118-063
Email: info@sk.mofa.go.jp